Make use of planning tools:
- Maps and models
- Gantt charts – A Gantt chart is a type of bar chart, adapted by Karol Adamiecki in 1896, and independently by Henry Gantt in the 1910s, that illustrates a project schedule. Gantt charts illustrate the start and finish dates of the terminal elements and summary elements of a project. know more about Gantt charts http://www.leoisaac.com/evt/top099.htm
- Run sheet – A run sheet is a list of procedures or events organized in temporal sequence. As it relates to television or the stage, a run sheet breaks the show up into segments and lists which guest will appear when, for how long, and when breaks will take place. You may also refer https://www.sweetwater.com/insync/run-sheet/
- organizational chart – A diagram that shows the structure of an organization and the relationships and relative ranks of its parts and positions/jobs. For more information you may refer these https://en.wikipedia.org/wiki/Organizational_chart and https://www.ukessays.com/essays/business/organization-structure-of-event-management-company-business-essay.php
- Checklist – A list of items required, things to be done, or points to be considered, used as a reminder.